By Dr. Todd Bacile | July 17, 2013
Synopsis: consumers who are choosing to use social media to complain to brands about legitimate issues are being met in some instances by fellow consumers exhibiting dysfunctional behavior, such as casting insults to a complainant while defending a brand. This is creating new challenges for brands from a customer service perspective.
Social Media Complaints
Social media are conduits for consumers to share complaints and seek resolution with brands. Even a brand’s most desired customers may post a complaint to a brand’s Facebook page, Twitter feed, or Google+ page. This is positive for firms attempting to resolve complaints, as research shows consumers who receive a complaint resolution have a higher probability of repeat business versus consumers who do not receive a resolution. For the brands that ignore or delete social media complaints, watch out for the fall out!
Social media complaint resolution is an extension of traditional service support now entering virtual social media pages owned by brands. A company’s social media page is a virtual service setting, where consumers have expectations of a brand’s attentiveness to comments and complaints. Companies are realizing social media complaints must be addressed. Timeliness is a factor, too, as many consumers believe a firm should respond to social media complaints within an hour.
However, the presence of dysfunctional consumers is creating new challenges for firms in social media complaint resolution.
Dysfunctional consumers are individuals who exhibit some form of misbehavior that negatively affects other consumers, employees, or a brand. Examples include people in a service setting acting rudely, using vulgar or abusive language, making unreasonable demands, or even illegal acts such as theft or physical assault. Basically, any violation of acceptable norms of behavior in a business setting. Why should brands care? Dysfunctional consumers negatively affect other consumers’ satisfaction with a brand, future purchase intent, and brand loyalty.
Dysfunctional consumers are entering social media complaint and resolution scenarios. Occasionally, a dysfunctional consumer may interject in another consumer’s complaint posted to a brand. A typical example is a response from a dysfunctional consumer that defends a brand while insulting or degrading the complainant. Below is an actual screenshot (redacted for anonymity) from my research:
I interviewed a social media marketing company’s executive manager. He was asked how he deals with situations where “Consumer A” complains to the brand and “Consumer B” insults “Consumer A” in the thread. “We represent the brand and only reply to the complainant. We don’t do anything with other people who comment or respond, even when they border on insults. Unless it’s extremely offensive, we let consumer interactions work itself out.”
Stimulated by his response, I proceeded to collect data from several brands’ Facebook wall posts over several weeks. Thousands of consumer posted wall posts were content analyzed. Hundreds of posts were categorized as complaints. Several complaints had dysfunctional consumer responses that insulted the complainant, while defending the brand. Guess how many times a brand addressed a dysfunctional consumer insulting the complaining consumer? Zero!
Dysfunction and Complaints: A New Challenge
Findings from my research suggest brands are mishandling these complaining interactions. Brands are adapting traditional in-person complaint resolution tactics as if a dyadic conversation is occurring. Within the traditional complaint dyad there is a brand communicating with a single complainant, while all other consumers are uninvolved. However, social media complaints are one-to-many (or many-to-many) conversations instead of the one-to-one dyad brands are familiar with.
When dysfunctional consumer responses enter a complaint thread, companies should not only respond to the complaint in a favorable manner, but also address the dysfunctional response (i.e. ‘We appreciate your comments, but please maintain a polite atmosphere on our Facebook page’). This is how traditional in-person service settings operate. Service managers in in-person settings have a responsibility to maintain a peaceful atmosphere by attending to consumer misbehavior. Social media should be no different as consumers consider these interactions to be virtual service encounters in a brand’s environment.
Todd Bacile (@toddbacile) is a Marketing Professor at Loyola University New Orleans. Social Media Marketing Magazine ranks him as one of the Top 100 Marketing Professors on Twitter. The content posted here is a small portion of larger social media complaint studies he is currently conducting. Questions or comments regarding social media complaints are welcome.